BY-LAWS

 

1.    The  affairs of the association shall be managed by a Board of three elected  executives and four elected directors.  The election of directors will  be by show of hands; unless a ballot is demanded by any member or by  resolution of the directors.


2.    Each director shall be elected  to hold office for a term of two years up to and including the second  annual meeting after he/she shall have been elected or until a successor  shall have been duly elected and qualified.  If a vacancy is caused in  the board of directors by death, resignation, or any other cause, the  existing board shall have authority to maintain a full board by  appointment of fully accredited association members to the board of  directors.


3.    Every director shall attend 75% of all  directors’ meetings and shall not miss more than two (2) consecutive  meetings between annual meetings.  If this condition is not met, unless  good cause is shown, a replacement will be appointed by the existing  Board of Directors to serve in the director’s place as stated above.  In  each of the aforementioned cases, the replacement shall serve out the  term of the replaced officer.


4.    Meetings of the board of  directors, unless earlier resolved, may be held on not less than seven  (7) days’ notice at such time and at such place as the president or  Board may decide, with the exception of a directors’ meeting immediately  following the Annual Meeting.


5.    Any (3) directors present at any directors’ meeting shall constitute a quorum for the transaction of business.


6.    Money expenditures other than current expenses shall be voted upon by no less than four (4) directors.


7.     Each director shall be entitled to one vote at all meetings of the  Board of Directors, and in the event of a tie, the chairman shall have  the casting vote.


8.    The secretary does not have an official vote.  This is a paid appointment position.


9.    Directors shall receive no remuneration for acting as such.


10.  There shall be:  a President, a Vice-President, a Treasurer and a Secretary/Bulletin-editor.


        The President, Vice-President and Treasurer shall be elected at the  Annual Meeting.  Any Association member, whether serving a term or not,  is eligible for one of these posts.  One half of the four directors  shall be replaced at each Annual meeting.  Each director may serve on  the executive for a maximum of six (6) years, whereupon he must remain  out of the executive for a minimum of two (2) years.  


      The  President and Vice-President will be elected alternate years to preserve  the continuity of the organization (see addition to By-Laws as amended  on November 19, 1988).


11.  The President shall:


  • preside at all general meetings of the Association, and all meetings of the Board of Directors
  • along with the Secretary, sign all By-Laws and amendments to the By-Laws
  • approve the minutes
  • in the absence of the Secretary, sign the membership cards
  • at the termination of his/her office, receive one (1) year

complimentary (free) membership (see By-Laws amendment, January17, 1988).


12.    Two of the following MUST sign each Association cheques

  • President
  • Vice-President
  • Treasurer



13.     If the President is unable or absent, his/her duties and powers are to  be exercised by the Vice-President.  In the event that both are absent,  the directors shall choose an acting chairman from among the directors.


14.     The Secretary/Bulletin-editor shall be the clerk of the Association  and its Board of Directors.  The Secretary shall attend all meetings of  the Association and record all facts and minutes of the proceedings in  the books kept for that purpose.  The secretary shall give all notices  required, to members and directors, of general meetings, directors  meetings and special meetings.


15.    The Treasurer shall:


  • keep an accurate and complete record of all receipts and
  • disbursements of the Association in proper books of accounts;
  • deposit  all monies in the name and to the credit of the Association, in the  Bank or Banks as may be designated by the board of directors from time  to time;
  • the  Board shall direct the Treasurer as to the disbursement of the      Association’s funds, and shall take proper vouchers thereof;
  • render whenever required, an account of all transactions as     Treasurer and the financial position of the Association.


16.     Membership in the Association shall be open to anyone who keeps or  breeds birds, or is interested in the aims and objectives of the  Association.


17.    The annual membership fees shall be $20.00  per member (see by-law amendment, November 16, 2002). Associate  membership fee shall be $10.00 (associate membership is immediate family  at same address).


  • Any  member 80 years of age and older that has been a member of the  association for more than 10 years, will become a lifetime honorary  member.  Honorary membership entitles the member to attend any trips or  social events and receive the newsletter to keep informed of any  upcoming events (see By-Laws amendment, January 14, 2006).


18.     Fees can be changed by unanimous vote of the Board of Directors and  approval by a majority vote of the members at the Annual meeting or at a  special general meeting called for this purpose.


19.    The  membership fees shall be due and payable the fifteenth (15th) day of  November of each year.  If any member shall be in default in payment of  fees for a thirty (30) day period, the membership will cease, but any  member may, on payment of all unpaid fees, be re-instated.


20.     Any member may resign at any time by twenty-one (21) days written  notice addressed to the Secretary/Bulletin-editor.  Any director may  resign at any time by twenty-one (21) days’ notice addressed to the  Secretary/Bulletin-editor and at the following General Meeting  reconsideration will be requested.  If negative, new nomination will be  asked for by the President.  If positive, the letter of resignation will  be declared void.


21.    The Annual meeting of the Association  shall be held on the third Sunday in August in each year at such time  and place as the Board of Directors may decide (see By-Laws amendment,  August 18, 2013).   The financial year of the Association shall end on  the 31st day of October in each year.


22.    Each member shall  receive at least seven (7) days’ notice of regular meetings and at least  ten (10) days’ notice of special meetings.


23.    Any of three  (3) Directors present at any regular or special meeting shall constitute  a quorum for the transaction of business.


24.    The Board of  Directors shall appoint two (2) of its members to choose a qualified  accountant to audit the financial books of the Association.


25.     The By-Laws may be repealed or amended by a majority vote of the  members present at the Annual meeting or any special general meeting  called for that purpose.


26.    A maximum of $1500.00 will be  sent per annum for importing birds from outside of the Eastern Bird  Breeder Association area.


BY-LAW AMENDMENTS


1.    January 17, 1988, addition to item 11,

  • The President shall at termination of his/her office; receive one (1) year complimentary (free) membership.


2.    November 19, 1988, addition to item 10,

  • The President and Vice –President will be elected alternate years to preserve the continuity of the organization.


3.    November 16, 1989, addition of item 26

  • A maximum of $1500.00 will be spent per annum for importing birds from outside of the Eastern Bird Breeder Association area.


4.    November 16, 2002,

  • The  annual membership fees shall be $20.00 per member.  Associate  membership fee shall be $10.00 (associate membership is immediate family  at same address).

5.    January 14, 2006,

  • Any  member 80 years of age and older that has been a member of the  association for more than 10 years, will become a lifetime honorary  member.  Honorary membership entitles the member to attend any trips or  social events and receive a the newsletter to keep informed of any  upcoming events


6.     May 26, 2013

  • The Annual Meeting shall be held on the third Sunday in August in each year.